{"id":2971,"date":"2014-12-29T15:30:00","date_gmt":"2014-12-29T22:30:00","guid":{"rendered":"https:\/\/ww3.ambientskies.com\/5-things-to-look-out-for-in-every-video-production-contract\/"},"modified":"2023-02-24T12:53:50","modified_gmt":"2023-02-24T19:53:50","slug":"5-things-to-look-out-for-in-every-video-production-contract","status":"publish","type":"post","link":"https:\/\/ambientskies.com\/blog\/filmmaking\/5-things-to-look-out-for-in-every-video-production-contract\/","title":{"rendered":"5 Things to Look for in Every Video Production Contract"},"content":{"rendered":"
When you start out in the business, you’re going to want to know exactly what kind of work you’re being offered and exactly what the client expects from you. <\/p>\n
That’s where production contracts come into play. <\/p>\n
They cover your butt when it comes to services and completely outline what’s expected of you so you can charge more for things outside the parameters. <\/p>\n
And they help you make sure you hit every bullet point within the contract to keep the client happy.<\/p>\n
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Contracts, in general, can be a bit of a learning curve for any Producer or Client. It takes time and experience to fully understand their importance and to learn how to write them.<\/p>\n
Some Producers may slip by their entire profession with a handshake agreement. <\/p>\n
But a large majority of Producers start implementing contracts straight out of the gate or learn the hard way after getting burned once or twice. <\/p>\n
Contracts will tend to grow larger with experience as bad business deals uncover the need to protect not only yourself, but potential clients and most of all, time involved.<\/p>\n
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There’s two big lessons to remember when dealing in any contract.<\/p>\n
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There are many things that both the CLIENT<\/strong> and PRODUCER<\/strong> need to look out for in every video production contract. <\/p>\n Here are a few tips for both sides of the spectrum to consider…<\/p>\n <\/p>\n <\/p>\n It is very important to determine the different authorized roles of this production. Who is labeled Client, and who is labeled Producer? <\/p>\n By taking this precaution, you are not only protecting your company but you are protecting your future Client’s business as well. <\/p>\n If for some reason a potential Client were to fraudulently represent a business, it is the Producer’s job to protect themselves with a solid contract. <\/p>\n Here is a very strong and simple statement I use to accomplish this security.<\/p>\n “The parties agree and acknowledge that the undersigned are authorized representatives to execute this agreement on behalf of their respective companies.” <\/i> <\/p>\n <\/p>\n <\/p>\n Even after years of running a company, this task is still being refined with just about every video contract I do. <\/p>\n More complicated and larger productions require the exact same style of agreement but with larger amount of details. <\/p>\n <\/p>\n <\/p>\n Okay, let’s dig into the individual things everyone involved in a production contract should consider when they read the document.<\/p>\n <\/p>\n Determine your FINAL HOURLY RATE for everything involved! <\/p>\n Whether it be a single cameraman with one video camera rental or an entire production crew filming a movie. If time goes way overboard… negotiate the additional charges with the paying client on set as it is happening. <\/p>\n Even if you do decide to include a full day complimentary as a first-time customer courtesy, make sure they are aware of the real costs associated with the project so they do not continue to take advantage of you.<\/p>\n Post-production is by far the video service that is never fully accounted for. Video editing, color correcting, video rendering, sound design, sound mixing, sound replacement, visual effects and mastering all for one corporate video production!? <\/p>\n YES!!! And there is a different program and process with long rendering lengths for each! So both Producers and Clients tread water lightly in Post<\/a>.<\/p>\n Let’s get back to the countdown. <\/p>\n <\/p>\n Do your Client a huge favor by mentioning storage space along with any additional expenses in the very beginning. <\/p>\n I don’t care if the final bill includes 3 extra hours of production and 3 extra days of post production, or just an additional $100 external hard drive expense…<\/p>\n Everyone needs to be aware of the fees involved after reading your contract so that there are NO SURPRISES! <\/p>\n If there are any additional fee’s, bring them to your Client’s attention before accruing such fees.<\/p>\n <\/p>\n5 things to watch out for in every video production contract <\/h2>\n
#1 – All parties are determined and authorized<\/h2>\n
#2 – Every aspect of video production is covered<\/h2>\n
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Tangent: How can I avoid hidden costs in production contracts?<\/h2>\n
Clients do not like additional fees just as much as Producers do not like working additional time for free.<\/h3>\n
Stop charging for half days and then work full days for no additional charge.<\/h3>\n
#3 – Additional foreseeable expenses<\/h2>\n
#4 – Deposit requirements and billing schedule<\/h2>\n